Groups Guides Overview
Groups connect users with relevant people, discussions, announcements, events, and resources. They can be created for schools, campuses, divisions, services, and organizations.
The Groups Guides Overview provides information that is essential to utilizing Groups. It is advised to begin with The Groups Guides Overview before proceeding.
In this article:
Create Groups that are easily discoverable and identifiable by the targeted user and provide a place for clear and important information between users.
- Portal Admin should set up engaging Group Info.
- Portal Admin should determine Group Privacy Settings.
- Portal Admin should select Group Administrators.
- Visible Groups for intended users
- Increased communication institution wide
- Community- and social-centered environment
Set Up Group Info
Name: The Group name should be contextual and easily identifiable for all users.
Example Use: “All Students," "New Employees," "2025 Graduates," or even "Division II Women's Basketball" are effective Group names that clearly define the appropriate users.
Icons: The circle icon is based on the thumbnail used on the Group page and should be easy to discern in the smallest form in the menu.
Example Use: A basketball icon, a textbook icon, or group-specific icon will identify the Group and provide a quick reference for users.
Group Info: This is the place to add important information to a Group including a description, contact details, location (with Google Maps integration), and website URL. Labels can also be added in this section. Adding labels to a public Group makes the Group more discoverable in Search.
Example Use: A "New Employees" group may have the labels "Development," "Faculty," and "Staff."
Determine Privacy Settings
Public Groups are searchable and can also be found using the Discover function. If the Group is private, nonmembers cannot find or join the Group, they must be invited. When selecting privacy settings, it is important to take into account the functionality of the Group.
Example Use: An “All Students” Group where announcements are posted and where Group members sell textbooks, ask course questions, etc. may be made public as it provides helpful information for all students.
Example Use: Groups geared toward specific populations or featuring sensitive information may be made private, so Group administrators can control the Group member list.
Select Group Administrators
Group administrators are influential in users’ engagement in a Group. Group administrators have control over the Group member list and can also help to increase participation across the platform by posting, commenting, and moderating. With proper management, Groups can be a reliable place for students to post questions, get answers, and hold useful discussions, adding value to the platform.