Pages Overview
The Pages feature allows portal Admin to share helpful information with users. Portal Admin have the ability to manage Pages and content. Pages can be managed in Admin Center and Admin Plus.
In this article:
- Turn on Page Approval
- Page Creation with Page Approval Enabled (Page Creator View)
- Approve or Reject a New Page
- Approved or Rejected New Page (Page Creator View)
- Page Edit with Page Approval Enabled (Page Editor View)
- Approve or Reject an Edited Page
- Approved or Rejected Edited Page (Page Editor View)
Turn on Page Approval
User Options > Admin Center > Pages > Page Approval
1. Click on User Options.
2. Select Admin Center from the drop-down menu.
3. Select Pages in the left-hand menu.
4. Select the Settings tab.
5. Use the toggle to enable Page Approval.
When Page Approval is enabled, both new and edited pages will require approval from portal Admin.
6. Click Save Changes in the lower right-hand corner.
Page Creation with Page Approval Enabled (Page Creator View)
A user must have the appropriate Page permissions for the ability to create a Page.
When a user creates a Page with Page Approval enabled, the following banner will appear along the top of the page.
The user will select Submit for Review when complete.
After submitting for review, a user will see this message.
Approve or Reject a New Page
The “Can approve pages” permission is automatically assigned to portal Admin; however, it is an available permission that can be applied to other users.
To View Pages Pending Approval
Pending Page Approvals will appear in Notifications.
Pending Page Approvals will also appear in All Pages.
To Review Pages Pending Approval
1. Click Review next to the Page to review in All Pages.
2. Review the Page.
3. Click Approve or Reject.
If the Page is approved, confirmation of the published Page will display in the lower left-hand corner of the screen.
If the Page is rejected, the Page Reviewer has the option to provide suggested edits or a reason for rejection.
Approved or Rejected Page (Page Creator View)
To View Pages Pending Approval Status
The Page Approval Status will appear in Notifications.
Rejected Pages will appear in All Pages with a message from Page Reviewer.
If the Page Creator chooses to make additional edits, then the Page will be resubmitted for Page Approval.
Page Edit with Page Approval Enabled (Page Editor View)
A user must have the appropriate Page permissions for the ability to edit a Page.
When a user edits a Page with Page Approval enabled, the following banner will appear along the top of the page.
After a user edits a Page with Page Approval enabled, the user will select Submit For Review at the bottom of the Page.
Confirmation of this action will appear in the lower left-hand corner of the user's screen.
Page Status will reflect the In Review draft and Live Version.
The user has an option to Withdraw From Review for the purpose of withdrawing the edit entirely or editing the Page further and resubmitting for review.
Approve or Reject an Edited Page
The “Can approve pages” permission is automatically assigned to portal Admin; however, it is an available permission that can be applied to other users.
To View Pages Pending Approval
Pending Page Approvals will appear in Notifications.
Pending Page Approvals will also appear in All Pages.
To Review Pages Pending Approval
1. Click Review next to the Page to review in All Pages.
2. Review the edited Page.
Be sure to select the "In Review" tab to review proposed page edits.
3. Click Approve or Reject.
If the Page is approved, confirmation of the published Page will display in the lower left-hand corner of the screen.
If the Page is rejected, the Page Reviewer has the option to provide suggested edits or a reason for rejection.
Approved or Rejected Edited Page (Page Editor View)
To View Pages Pending Approval Status
Approved and rejected Pages will appear in a bell Notification.
Rejected Pages will appear in All Pages with a message from Page Reviewer.
If the Page Editor chooses to make additional edits, then the Page will be resubmitted for Page Approval.
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