Implementation Guides Overview
Implementation requires careful strategic planning, communication, and promotion. The Implementation Guides provide useful and valuable information for effective and successful implementation.
The Implementation Guides Overview provides information that is essential to utilizing Pathify Implementation Guides. It is advised to begin with The Implementation Guides Overview before proceeding.
In this article:
Guide Overview
Goal
Advertise and promote the launch of the Pathify platform across the institution and in a variety of engaging ways.
Objectives
- Portal Admin/Institution should identify ways to advertise launch via campus materials and online.
- Portal Admin/Institution should choose a team to execute advertising and follow up on feedback, effectiveness, and general receptiveness.
- Pathify Team Role should generate more ideas (if needed) to advertise launch of the Pathify platform, execute advertising, and review and adjust communications to encourage and engage stakeholders.
Outcome
- Generated interest in Pathify platform across institution
- Increased communication to a variety of stakeholders
Advertise on Campus
- Sidewalk chalk / Glass door paint signs
- Posters (classrooms, boards, halls, doors, etc)
- Flyers to staff / faculty inboxes
- Closed circuit TV or digital signage
- Residence Hall boards, doors, etc.
- Cafeteria table signs
- Athletic events - back of tickets, flyers, announcements
- T-shirts (Ex: “Ask me about MyXYZ.edu”)
- Sandwich boards
- Pens, Cell phone pop socket, stuffed animals holding banners or wearing verbiage shirts
Advertise Online
- Announcement in LMS dashboard or classes
- Announcements from program directors / faculty during synchronous classes
- Announcements in existing portal (A countdown clock works well)
- Internal Email
- Back-to-school events / Convocation / Faculty Forums
- Announcement in LMS dashboard or LMS classes
- School website
- Advisor announcements
- Giveaways, Contests, etc.
- “Hack-a-thon” style game - best group, best page, best widget, best non-academic tool connector (like a local pizza place, etc.)
- Posts - most supportive, top crowdsourcer, best “connector” of people and groups
- # of Logins
- Most active group
Communicate through All Stages of Implementation
30-day Countdown Email
The concept of this email is to include 3 questions most pertinent to the benefits the specific institution hopes to derive for students.
Subject: New Portal Coming Soon!
Struggling to stay up-to-date at [Institution Name]? Wish you could better communicate with peers? Want a single place to see what's happening across your college systems?
We’ve got you covered! The 30-day countdown is on!
20-day Countdown Email
Subject: New Portal Coming Soon!
In 20 days, the institution will be moving to a new, highly connected portal for students, faculty, and staff. This system will connect you to everything important to your college experience - from coursework updates, to recent emails, important announcements and your calendar (and much, much more)!
Over the upcoming weeks, you will receive information about how to access this new system, and how to get support if you need it.
10-day Reminder Email
In 10 days, we will officially launch our new student portal [Portal Name] for students, faculty, and staff.
[Portal Name] will be your one-stop-shop connecting you with important systems, information, communities and updates.
[Portal Name] will help you:
- Access [SIS], [LMS], [Email] and other everyday systems
- Receive key notifications from [SIS], [LMS] and [Other Systems]
- Keep updated on announcements and alerts relevant to you
- Easily find staff, systems, communities, resources and more
- Connect with department, service, and organizational communities
- View and complete your most important to-dos
- Join on-campus and virtual events
Launch Day Email
Good Morning!
Today, we officially launch our new student portal [Portal Name] for students, faculty, and staff.
[Portal Name] is your one-stop-shop connecting you with important systems, information, people and updates.
[Portal Name] will help you:
- Access [SIS], [LMS], [Email] and other everyday systems
- Receive key notifications from [SIS], [LMS] and [Other Systems]
- Keep updated on announcements and alerts relevant to you
- Easily find staff, systems, communities, resources, and more
- Connect with department, service, and organizational communities
- View and complete your most important to-dos
- Join on-campus and virtual events
You can access [Portal Name] at [URL] or download the [Portal Name App] in the Apple App Store or Google Play Store.
If you have questions about [Portal Name], please contact [contact details for best contact at Institution / Institution service desk] or click the Help button on [Portal Name].
Create a Promotional Video
A quick promotional video about the new portal is a great way to show your users the value of your new Pathify portal. Check out this promotional video from one of our current institutions.
Promotional Video Outline
Welcome from (Student, College/University President, etc.)
Example: Hi Eagles I’m Tim, your student government president. I am very excited to introduce to you our new portal, MyCUI experience. The new CUI experience is your new express portal to all things CUI.
Provide Overview of Features that will Provide Value to Students
Examples:
- You can use your digital id at the cafeteria and library!
- You’ll also be able to find and engage with clubs, events, or activities!
- You can check into events when you arrive!
- Login to your school email, view your Academic Profile, view your (LMS) courses, login and pay your bill!
Tell Users to Download the App
Example: Best of all, you can access the new MyCUI on your mobile device! The mobile app is available for download in the Apple and Google play store.
End your video with a Call to Action
We’re so excited for you to check out the new MyCUI and download the app today!
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