How do I use Attendance Tracking with QR Codes?

"Group" > Create Event > Track Attendance

1. Navigate to a specific Group.

2. Select Create Event in the upper right-hand corner.

3. Enter the Event name, date and time, and additional details.

4. Scroll down within the Event details to Track Attendance.

5. Use the toggle under Track Attendance to enable attendance tracking.

"Group" > Create Event > Track Attendance

After enabling Track Attendance, Event creators can choose between an Open check-in or check-in with the start of the event.

"Group" > Create Event > Track Attendance

1. Use the toggle next to the Dynamic check-in code in the Track Attendance section of the Event details.

2. Select Create Event in the lower right-hand corner to create the Event and save these changes made to the Event details.

"Group" > Events > "Event"

1. Navigate to the specific Group.

2. Click the Events tab in the group.

3. Click on the Event created with the attendance tracking enabled.

4. Click the link provided under Check-in code.

After clicking on the Check-in code link, the QR code will open in a new browser tab. The Check-in QR Code provides important information:

• Name of the event
• Check-in QR code
• 6-digit passcode (numbers and letters)
• Progress circle (depicts how much time remains before the code will change)
• Directions for accessing the Event code

Because the Dynamic Check-in QR Code changes every 20 seconds, Event creators must share the QR code with Event attendees at the time of the Event. The countdown for a valid code is indicated by the progress circle below the 6-digit code.

"Group" > Events > "Event"

1. Navigate to the specific Group.

2. Select Events below the group banner.

3. Click on the Event created with the attendance tracking enabled.

4. Click on the link provided in the Event details under Check-in code. The QR Code will open in a browser window.

5. Display the Check-in QR Code on a projector screen where attendees can easily access and scan the code upon entry to Events. 

"Event" > Check-in

An Event attendee may choose not to scan the Check-in QR Code. Instead, an Event attendee may enter the 6-digit passcode provided below the Check-in QR Code.

1. Navigate to the specific Event.

2. Select Check-in.

3. Enter the 6-digit passcode provided by the Event creator.

4. Click Submit.

Successful completion of passcode entry and check-in will be indicated by the green “Checked in” button.

"Event" > Check-in

If an Event attendee is unable to attend an Event, the Event attendee may select Absent and provide a reason from the list of options in the drop-down menu.

"Group" > Events > "Event"

Managing attendance provides the Event creator the attendance status for each Event attendee.

1. Navigate to the specific Group.

2. Select Events below the group banner.

3. Click on the Event created with the attendance tracking enabled.

4. Click on View # Event Attendees.

A list of attendees will display indicating the attendance status of each attendee. 

An Event creator can change the status of an attendee by clicking on the icon and choosing a different status indicator. 

"Group" > Events > "Event"

Event creators can also view and download the Event attendance status for external use.

1. Navigate to the specific Group.

2. Select Events below the group banner.

3. Click on the Event created the attendance tracking enabled.

4. Click on the Ellipses icon in the upper right-hand corner and select Download Attendees.

The Event attendance status will download as a CSV file.

The CSV file contains all attendance information:

• Attendee's email
• Attendee's full name
• Campus
• Course
• Check-in status
• Check-in time
• Absence reason