Pages Guides Overview
Pages provide users with important information that can be effectively organized and displayed in the left-hand menu.
The Pages Guides Overview provides information that is essential to utilizing Pages. It is advised to begin with the Pages Guides Overview before proceeding.
In this article:
Create Pages and Page Categories that are clearly organized so that users who need to view or edit specific information have the ability to do so.
- Portal Admin must decide which Page Categories are appropriate for their institution.
- Portal Admin should consider Pages appropriate for each Page Category.
- Portal Admin should consider and build Page creation information.
- Portal Admin should create Page content based on user needs.
- Clearer communication of important information
- Empowered users with defined object permissions
- Focused Page information and organization
Consider Page Category Configuration
Once Page Categories are created in Admin Plus, further configuration can be done using Object Permissions.
Object Permissions allow an institution to give individual users or groups of users the ability to view, edit, and/or delete page categories.
Example Use: An institution may enable the counseling department to edit all Pages under the “Counseling Services” Page Category. Students may only have permission to view this Page Xategory, and the Pages that fall beneath it.
Example Use: An institution may enable only faculty to view the Pages within the “Faculty” Page Category, as students do not need access to faculty forms and handbooks.
Example Use: A student worker may be given editing access to all Page Categories, so they can update Page content as part of their job duties.
Create a Page
Consider the following items when setting up a Page on the platform:
Name: The Page name should be contextual and easily identifiable for all users.
Short Description: The Page description should contain a clear and concise explanation of the Page.
Page Category: Page categories ensure organization in the left-hand menu.
Required/Optional Preference: Pages can be marked as required or optional. Required Pages will persist in the left-hand menu. Optional Pages can be found using search, or on the “All Pages” page. A Page should only be set as "required" if it includes critical information that will be regularly accessed.
Example Use: An institution may choose to make a “Campus Map” Page required for all new students.
Example Use: A “Meet the Student Council” Page featuring information about the current student council members may be optional. Students can add the Page to their menu or favorite the Page for quick reference if they choose.
Page Visibility: A Page can be made visible to every user, or just to specific roles. A Page featuring student orientation information may be made visible to new students and will not be viewable by staff or faculty. When first creating a new Page, it can be helpful to make the Page visible only to portal Admins to ensure the Page is formatted correctly before it is visible to all platform users.
Labels: Adding labels makes the page more discoverable in search.
Add Contents to a Page
When adding content to a Page, it is important to consider the most effective way to present content for user needs.
Content for a Page can be created on the platform, or source code can be copied over from a pre-existing site.
Other formatting options are also available, giving users the ability to make content bold, italicized, numbered and bulleted. Images, videos and links can also be embedded within a Page.
Example Use: An institution may iframe a Google Document featuring the student handbook in a Page.
Example Use: An institution may create a “Registrar” Page featuring links to course descriptions, registrar forms, and the course registration website.
Example Use: A “Clubs and Organizations” Page may be organized using headers and anchors, so students can quickly find a club of their interest.
Example Use: An institution may add commonly used forms to a Page(s).
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